Exclusive Private Experiences in Cappadocia

Terms & Conditions
Booking, Cancellation & Refund Policy

Last Updated: [05-09-2026]

Welcome to Cappadocia Guide.

These Terms & Conditions govern the use of our website and the booking of tours, hot air balloon flights, activities, transfers, private experiences, and other travel services offered through Cappadocia Trip.

By accessing our website, making an inquiry, or completing a booking, you confirm that you have read, understood, and agreed to these Terms & Conditions.

Please read this document carefully before making a reservation.

1. About Cappadocia Guide

Cappadocia Guide provides travel-related services and experiences in Cappadocia, Türkiye.

Our services may include:

Hot Air Balloon Flights
Daily Cappadocia Tours
Private Tours
Guided Experiences
ATV Tours
Horse Riding
Camel Experiences
Jeep Safari
Turkish Bath Experiences
Cultural Experiences
Airport Transfers
Private Transportation
Customized Travel Services

Certain services may be operated directly by Cappadocia Guide, while others may be provided by carefully selected independent suppliers, licensed tour operators, transportation providers, activity operators, or balloon companies.

The specific details of each service are provided on the relevant product or booking page.

2. Acceptance of These Terms

By making a booking with Cappadocia Guide, you confirm that:

You are legally able to enter into a binding agreement.
The information provided during the booking process is accurate.
You are authorized to make the booking for yourself and, where applicable, for other travelers included in your reservation.
You accept these Terms & Conditions on behalf of all travelers included in the booking.

The person making the reservation is responsible for ensuring that all travelers in the booking are aware of and accept the applicable terms.

3. Booking Process
   How to Make a Booking

Reservations may be made through:

Our official website
Official Cappadocia Guide email addresses
Verified Cappadocia Guide WhatsApp communication channels
Other officially authorized booking channels

To avoid fraud, we recommend that travelers make payments only through official payment links or payment instructions provided directly by Cappadocia Trip.

Booking Information

When making a reservation, you may be required to provide information such as:

Full name
Nationality
Contact information
Email address
Phone or WhatsApp number
Hotel information
Travel date
Number of participants
Passport information, where legally or operationally required

You are responsible for ensuring that all information provided is correct.

Incorrect names, dates, contact details, or passenger information may affect your reservation.

4. Payment & Reservation Confirmation
   Deposit or Full Payment

Depending on the selected service, a deposit or full payment may be required to secure your reservation.

Payment requirements will be communicated before the booking is confirmed.

Certain experiences, particularly hot air balloon flights, may require advance payment because availability is limited and seats are allocated in advance.

Accepted Payment Methods

Available payment methods may include:

Credit Cards
Debit Cards
Secure Online Payment Links
Bank Transfers
Other payment methods communicated during the booking process

Available payment methods may vary depending on the booking.

When Is My Booking Confirmed?

A booking is considered confirmed only when:

The required payment has been received, and
Cappadocia Guide has issued an official booking confirmation.

Confirmation may be provided through:

Email
Booking Voucher
Official WhatsApp confirmation

Please review your booking confirmation carefully.

Check the following information:

Traveler names
Service date
Number of participants
Selected experience
Hotel information
Pickup details
Included services

If you notice an error, please contact us as soon as possible.

5. Prices & Currency

Unless otherwise stated, prices displayed on our website may be listed in:

Euros (€)
US Dollars ($)
Other currencies where applicable

The applicable currency and final booking price will be displayed or communicated during the reservation process.

Price Changes

Travel prices may change due to factors including:

Seasonal demand
Availability
Operational costs
Supplier pricing
Exchange rate changes

However, once your reservation has been confirmed and the required payment has been received, the agreed booking price will generally remain unchanged unless:

You request changes to your booking.
Additional services are added.
Incorrect pricing was caused by a technical or obvious error.
Changes are required due to circumstances outside reasonable operational control.
What’s Included?

The inclusions for each experience are listed on the relevant product page or booking confirmation.

Please review the product description carefully before booking.

Unless specifically stated as included, the following may not be included:

Personal expenses
Food and beverages
Alcoholic beverages
Entrance fees
Optional activities
Tips or gratuities
Personal travel insurance

Specific inclusions and exclusions may vary depending on the selected service.

6. Hot Air Balloon Flight Policy
   Important Information About Balloon Flights

Hot air balloon flights are weather-dependent aviation activities.

Flights can operate only when weather and aviation conditions are considered suitable.

For safety reasons, flights may be cancelled due to conditions including:

Strong winds
Fog
Rain
Storms
Poor visibility
Other unsuitable weather conditions
Aviation or operational restrictions

Passenger safety is always the priority.

7. Balloon Flight Cancellation Due to Weather
   Cancellation by Aviation or Operational Authorities

If your scheduled hot air balloon flight cannot operate because weather conditions or aviation restrictions make the flight unsuitable, Cappadocia Trip will offer available options according to your booking conditions.

Depending on availability, these may include:

Option 1: Rescheduling

We will attempt to reschedule your flight to another available date.

Rescheduling is subject to:

Available seats
Weather conditions
Your travel schedule
Operational availability
Option 2: Full Refund

If the flight is officially cancelled due to weather or operational safety restrictions and rescheduling is not possible, you may be eligible for a 100% refund of the amount paid for the cancelled balloon flight.

No cancellation fee will be charged for a flight cancelled due to unsuitable weather conditions.

Refund processing times may vary depending on the original payment method and financial institution.

Important Note

A weather-related cancellation applies specifically to the balloon flight that has been cancelled.

Other services included in your travel plans may remain subject to their own cancellation policies.

8. Balloon Flight Cancellation by the Guest

Because balloon flights have limited capacity and seats are reserved in advance, the following cancellation policy applies unless different terms are clearly stated during booking.

More Than 48 Hours Before Flight

If you cancel your balloon reservation more than 48 hours before the scheduled flight, you may receive a full refund.

Less Than 48 Hours Before Flight

Cancellations made within 48 hours of the scheduled flight time are generally non-refundable.

This is because balloon capacity is limited and reserved passenger places may not be resold at short notice.

No-Show

If a passenger:

Fails to arrive at the designated pickup location,
Is not ready at the confirmed pickup time,
Misses the transportation,
Arrives late for the flight,
Cannot participate due to personal reasons,

the booking may be treated as a No-Show.

No refund will generally be provided for a No-Show.

9. Daily Tour Cancellation Policy

This policy applies to standard shared sightseeing tours, including experiences such as:

Red Tour
Green Tour
Blue Tour

unless different cancellation conditions are stated on the specific product page.

Free Cancellation

You may cancel your booking up to 24 hours before the scheduled tour start time and receive a full refund.

Late Cancellation

Cancellations made less than 24 hours before the scheduled tour start time are generally non-refundable.

No-Show

No refund will be provided if you fail to attend the tour at the confirmed pickup time.

10. Activities Cancellation Policy

This policy generally applies to activities such as:

ATV Tours
Horse Riding
Camel Riding
Jeep Safari
Turkish Bath
Cultural Experiences

unless different cancellation terms are stated for the individual activity.

More Than 24 Hours Before the Activity

You may generally cancel up to 24 hours before the scheduled activity for a full refund.

Less Than 24 Hours Before the Activity

Cancellations made less than 24 hours before the scheduled activity may be non-refundable.

Weather Conditions

Some outdoor activities may be affected by weather conditions.

If an activity cannot operate due to unsafe weather conditions, we will attempt to offer:

Rescheduling
An alternative activity
A refund where applicable

The available option may depend on the specific activity and supplier.

11. Private Tours & Customized Experiences

Private tours require additional planning and preparation.

These services may include:

Private Guides
Private Vehicles
Customized Itineraries
VIP Experiences
Private Transportation
Special Events
Honeymoon Experiences
Photography Experiences

Because private services may involve advance reservations and non-refundable operational costs, different cancellation conditions apply.

More Than 7 Days Before the Service

Cancellation made at least 7 days before the scheduled service may qualify for a full refund.

3–6 Days Before the Service

Cancellations made between 3 and 6 days before the scheduled service may qualify for a 50% refund.

Less Than 72 Hours

Cancellations made less than 72 hours before the scheduled service are generally non-refundable.

12. Large Group Bookings

Large groups require additional operational planning.

For bookings involving more than 10 participants, special payment and cancellation conditions may apply.

Group services may require advance arrangements for:

Transportation
Guides
Restaurants
Activities
Accommodation
Balloon reservations

Specific cancellation terms will be communicated during the booking process.

13. Changes to Your Booking

If you need to change:

Your travel date
Number of participants
Hotel
Pickup location
Selected service

please contact us as soon as possible.

Changes are subject to availability.

We cannot guarantee that all requested changes can be accommodated.

Additional costs may apply if:

Prices have changed.
A higher-priced service is selected.
Additional participants are added.
New transportation arrangements are required.
14. Pickup & Drop-Off Information

Pickup services may be available depending on the selected experience.

Pickup information will be provided in your booking confirmation or communicated before the activity.

Pickup Times

Pickup times may vary depending on:

Your hotel location
The selected activity
Seasonal sunrise times
Traffic conditions
Operational requirements

For balloon flights, pickup times may change throughout the year due to seasonal changes in sunrise times.

Exact Pickup Time

The final pickup time may be confirmed:

One day before the experience
By Email
By WhatsApp
Through another official communication channel

Please ensure that your contact information is correct.

Be Ready on Time

Passengers should be ready at the confirmed pickup location before the scheduled pickup time.

Delays caused by passengers may affect the experience.

If you miss the transportation or scheduled activity because you are not ready on time, your booking may be considered a No-Show.

15. Hotel Pickup Areas

Pickup availability may vary depending on your hotel location.

Common service areas may include:

Göreme
Uçhisar
Ürgüp
Avanos
Ortahisar
Other locations within the Cappadocia region

Some hotels or locations may require:

A different pickup time
An additional transfer
An alternative meeting point
An additional fee

Please provide your hotel information during the booking process.

16. Flight Routes & Tour Itineraries

Certain experiences are affected by operational conditions.

For example:

Balloon routes depend on wind conditions.
Outdoor activities may change depending on weather.
Tour routes may change due to traffic or site closures.

We reserve the right to modify the itinerary when reasonably necessary due to:

Weather conditions
Safety requirements
Road closures
Attraction closures
Operational requirements
Force majeure events

Where possible, reasonable alternatives may be provided.

17. Participant Responsibilities

All participants are responsible for:

Arriving on time.
Following safety instructions.
Respecting guides, pilots and staff.
Providing accurate booking information.
Following local laws and regulations.
Behaving responsibly during activities.

Cappadocia Trip and service providers may refuse participation when a traveler behaves in a way that creates a safety risk.

18. Health & Physical Requirements

Certain activities may not be suitable for everyone.

Before booking, please consider your:

Physical condition
Mobility
Age
Pregnancy
Existing medical conditions

Some activities may involve:

Walking
Uneven terrain
Stairs
Physical activity
Outdoor conditions

If you have a medical condition or concern that may affect your participation, please consult a qualified medical professional before booking.

19. Hot Air Balloon Passenger Requirements

For safety and operational reasons, balloon flight participation requirements may apply.

Children

Children under 6 years old are not permitted to participate in hot air balloon flights.

Children aged 6–12 must generally be accompanied by a parent or legal guardian.

Specific requirements may vary depending on the balloon operator.

Pregnancy

Pregnant travelers are generally advised not to participate in hot air balloon flights.

Please consult your doctor and contact us before booking.

Physical Conditions

Passengers should be able to:

Stand during the flight.
Follow landing instructions.
Enter and exit the basket safely.

Participation requirements may vary depending on the balloon operator and operational conditions.

20. Child Policy for Land Tours

Child policies may vary depending on the specific service.

General guidelines may include:

0–2 Years

Children may travel free of charge on certain land tours when no additional seat or service is required.

3–8 Years

Discounted child rates may be available for certain experiences.

Age Requirements

Some activities may have:

Minimum age requirements
Height requirements
Safety restrictions

Please check the individual product information before booking.

21. Safety

Safety is an important priority for all experiences.

Participants must follow instructions provided by:

Pilots
Tour Guides
Drivers
Activity Instructors
Ground Crew
Authorized Staff

Failure to follow safety instructions may result in the participant being unable to continue the activity.

22. Travel Insurance

Travel insurance is strongly recommended.

We recommend that all travelers obtain appropriate travel insurance covering situations such as:

Medical emergencies
Personal accidents
Lost luggage
Travel delays
Flight cancellations
Missed connections
Trip cancellations

Cappadocia Trip does not provide personal comprehensive travel insurance unless specifically stated in the booked service.

23. Liability

Cappadocia Trip works with various service providers and suppliers.

These may include:

Balloon operators
Transportation companies
Tour operators
Activity providers
Restaurants
Guides

Each provider may have its own operational responsibilities and safety requirements.

To the extent permitted by applicable law, Cappadocia Trip is not responsible for losses, delays, injuries, damages, or expenses resulting from circumstances beyond our reasonable control.

Nothing in these Terms is intended to limit rights that cannot legally be excluded under applicable law.

24. Personal Belongings

Travelers are responsible for their personal belongings.

We recommend keeping valuable items secure.

Cappadocia Trip may not be responsible for:

Lost items
Damaged personal belongings
Forgotten belongings

during tours, transportation, activities, or other experiences, except where responsibility is established under applicable law.

25. Force Majeure

Cappadocia Trip may not be responsible for cancellations, delays, changes, or interruptions caused by circumstances beyond reasonable control.

These may include:

Severe weather
Natural disasters
Earthquakes
Floods
Government restrictions
Aviation restrictions
Strikes
War
Civil disturbances
Public health emergencies
Road closures
Other unexpected events

Where possible, we will make reasonable efforts to assist travelers with available alternatives.

26. Supplier Changes

In certain circumstances, the service provider for your experience may change.

For example:

A different balloon company
A different vehicle
A different guide
A different activity provider

may be used when operationally necessary.

Any replacement service should provide a comparable experience where reasonably possible.

27. Website Information

We make reasonable efforts to keep information on our website accurate and up to date.

However, information may occasionally change, including:

Prices
Availability
Itineraries
Operating hours
Pickup times
Service inclusions

We reserve the right to correct errors or update information when necessary.

28. Third-Party Services

Our website may contain links to third-party websites or services.

Cappadocia Trip is not responsible for:

The content of external websites.
Third-party policies.
Third-party transactions.
Services provided directly by external companies.

Travelers should review the terms and privacy policies of third-party providers.

29. Privacy & Personal Data

We respect your privacy.

Personal information may be collected when necessary to:

Process your reservation.
Confirm your booking.
Arrange transportation.
Provide required travel services.
Meet legal or operational requirements.
Communicate important booking information.

Information may include:

Name
Contact details
Hotel information
Travel dates
Passport information, where required

Personal information may be shared only when necessary with relevant service providers involved in delivering your booked service.

We do not sell personal information to third-party marketing companies.

For more information, please review our:

[Privacy Policy]

30. Marketing Communications

We may contact you regarding:

Booking confirmations
Pickup information
Important changes
Customer support

These communications are necessary for the operation of your reservation.

Marketing communications, where applicable, may be subject to your consent and applicable privacy regulations.

31. Complaints & Customer Support

If you experience a problem during your trip, please contact us as soon as possible.

Early communication gives us the best opportunity to investigate and assist.

You can contact us through:

WhatsApp
Email
Phone

Please provide relevant details about your booking when contacting us.

32. Governing Law

These Terms & Conditions are governed by the applicable laws of the Republic of Türkiye.

Any legal matters or disputes arising from services booked through Cappadocia Trip shall be handled according to applicable Turkish law and relevant legal procedures.

Where legally applicable, disputes may fall under the jurisdiction of the relevant courts and authorities in Nevşehir, Türkiye.

33. Changes to These Terms

Cappadocia Trip may update these Terms & Conditions from time to time.

The latest version will be published on this page.

We recommend reviewing this page before making a new reservation.

Changes to the Terms will generally apply to bookings made after the updated version is published.

34. Contact Us

If you have questions about these Terms & Conditions, booking policies, or cancellation procedures, please contact us.

Cappadocia Trip

📍 Cappadocia, Nevşehir, Türkiye
Email: e-mail : info@cappadociaguide.tr

WhatsApp: [+905475788663]

Phone: [+905475788663]

Quick Cancellation Policy

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Cancellation at a Glance
Hot Air Balloon Flights

Cancelled due to weather:
100% refund or rescheduling, subject to availability.

Guest cancellation more than 48 hours before:
Full refund.

Less than 48 hours:
Non-refundable.

No-Show:
Non-refundable.

Daily Tours & Activities

More than 24 hours before:
Full refund.

Less than 24 hours:
Non-refundable.

⭐ Private Tours

7+ days before:
Full refund.

3–6 days before:
50% refund.

Less than 72 hours:
Non-refundable.